Just as a note, this years AGM took nearly 2 hours!!, so if all the racers that day want to stop for 2 hours than so be it, also for us that need to produce reports and take minute notes we need to be sat down and in a quite environment.
I have attempted a number of AGM's at the track before and don't ever see good results with outside interferences etc etc..
How about a Saturday afternoon or Morning?? Or even on a Sunday that we are not racing??
Another option would be to have the AGM as normal one evening and then have a mini AGM with our agreed minutes to discuss with members that don't attend?
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